Everything your office needs for certified payroll.

Payroll Data Import

Works with what you already have.

WageDocket ingests CSV and Excel exports from payroll systems or manual spreadsheets. You don't need to change how you do payroll, and WageDocket does not connect directly to payroll-provider APIs.

The import engine handles real-world files: headers on row 3, classification values written as 'Elec Jman' or 'JOURNEYMAN ELECTRICIAN' or 'J-Elect', currency symbols in rate columns, totals rows that need to be ignored, and multi-sheet workbooks where only one sheet contains the actual payroll detail.

After upload, you map columns once per source format. WageDocket saves your mapping as a profile so the second import from the same source takes minutes, not an hour.

Prevailing Wage Preflight Checks

Applied to every row, every week.

Prevailing wage review is about tracking the right rate per classification per project per week, handling fringe benefit context, and making sure the data in your package matches the wage determination information you entered for that job.

WageDocket applies wage determination context to every row in your workbook and flags rows where the rate is inconsistent with the classification. If a worker is listed as a Journeyman Electrician but paid below the applicable prevailing wage, that's a blocking validation error.

Fringe benefit tracking is handled separately from base rates. WageDocket supports manually entered benefit credits and cash-fringe review, then flags missing benefit information before you generate.

WH-347 Federal Form Generation

Auto-filled from your validated workbook.

The WH-347 is the U.S. Department of Labor's standard certified payroll form for Davis-Bacon and Related Acts contracts. Filling it out by hand every week means transposing employee names, SSN last-four digits, classifications, hours, rates, deductions, and fringe benefit amounts.

Once your workbook clears preflight checks, WageDocket generates a WH-347-style output from the checked data. The Statement of Compliance is included. Employee data is mapped to the relevant fields. Multi-classification workers are represented as separate rows.

Generated WH-347 files are stored with your workbook record. If a correction is required, the amended report preserves the original and marks the correction clearly.

NY State Portal Format

XSD-validated XML for external portal upload.

Starting January 2026, New York requires electronic certified payroll submission through the NYSDOL Certified Payroll system for covered Article 8 projects. The NY portal has its own data format, field requirements, and submission structure — separate from the federal WH-347.

WageDocket generates NY-specific XML files validated against the official NYDOL XSD. You run preflight checks, download the XML, upload it through the NY portal, and record the external submission in WageDocket.

New York's late submission penalty is $100/day after a 14-day grace period. WageDocket's validation and generation workflow is built around getting workbooks to filing-ready status before the deadline — not scrambling after it.

Error Detection Before Submission

Blocking errors and actionable warnings — not silent pass-throughs.

The most expensive certified payroll mistake is one that gets filed. Deficiency notices, compliance investigations, and corrections to submitted reports cost time, credibility, and sometimes access to future public-work contracts.

WageDocket runs preflight checks on every workbook before generation is allowed. Blocking errors such as missing employees, missing projects, missing classifications, unresolved classification ambiguities, or below-rate wage rows must be resolved. Warnings are surfaced for your review without blocking generation.

Every validation issue includes a plain-English explanation of what's wrong and what needs to be corrected. You don't get a generic error code — you get 'Employee D. Osei is mapped to Journeyman Electrician but the rate on this row ($28.00/hr) is below the applicable prevailing wage of $57.40/hr for this project.'

Full Submission History and Audit Trail

Every change tracked. Nothing overwritten.

Certified payroll is a compliance record. When a state auditor or prime contractor asks for documentation of what was filed, when, and whether any corrections were made, you need a clear answer — not a folder of old PDFs.

WageDocket maintains an append-only audit log for every meaningful event: who created a workbook, who imported data, what changed during editing, when validation was run, when a report was generated, and what correction was filed if the original had an error. Corrections preserve the original record — nothing is overwritten.

Artifact storage keeps generated reports, NYDOL XSD-validated XML exports, NJ Wage Hub CSV template ZIP exports, import batches, and correction packages associated with the workbook that produced them. Your compliance history is structured and retrievable, not spread across email threads and shared drives.